Every captured document stays in the system together with the image of the original. You search by content, counterparty, amount and date, not by a file name that nobody remembers.
Every document that has passed through the system stays in it, together with the image of the original and the data read from it. You search by counterparty, date, amount, number and by content, not by a file name that nobody remembers.
Nobody asks about this feature when buying. It's the one that comes back in conversations a year later: during an inspection, during a dispute with a supplier, and when somebody asks what on earth we paid for in March.
The table comes straight from the vendor's price list, the same one our calculator uses. As of August 2026.
| Feature | Asystent księgowego (Accountant's Assistant) | Specjalista biura (Office Specialist) | Ekspert biura (Office Expert) |
|---|---|---|---|
| archive of sales invoices | for 3 clients | ✓ | ✓ |
| archive of purchase invoices | ✓ | ✓ | ✓ |
| archive of documents such as contracts, letters and proformas | ✓ | ✓ | ✓ |
| archive of your own document types | × | × | ✓ |
| document search on any word | ✓ | ✓ | ✓ |
| Feature | Asystent e-faktur (e-Invoice Assistant) | Asystent firmy (Company Assistant) | Specjalista firmy (Company Specialist) | Ekspert firmy (Company Expert) |
|---|---|---|---|---|
| archive of cost and purchase invoices | ✓ | ✓ | ✓ | ✓ |
| adding documents such as contracts, letters and proformas | up to 20 docs/month | ✓ | ✓ | ✓ |
How long documents are kept differs between plans: in the Asystent and Specjalista plans the archive covers five years, counted from the end of the year in which the tax payment deadline fell; in the Ekspert plans documents are held indefinitely for as long as the contract runs. If you have retention requirements of your own, that is one of the conditions to check before choosing a plan. We'll gladly go through it with you.
The folder structure and document types, permissions (who gets to see sensitive contracts at all), naming rules and the archive export, in case it ever has to be taken out.
If your documents sit in several places at once today, we'll show you at the demo what the work looks like when they sit in one. This is usually the feature that convinces a team fastest.
The person who runs the demo is the one who later does the implementation and stays with you for ongoing support. Prefer to call? 513 805 506