Blog about SaldeoSMART and KSeF
Changes in SaldeoSMART and KSeF seen from the implementation side, and topics that keep coming up with our clients.
From implementations
Topics that keep coming up with clients during SaldeoSMART implementations.
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· From implementations
KSeF is running. What is still on the accounting firm's desk
Sales invoices have gone out of manual handling, and the amount of work in the office has fallen far less than was promised. The reason is simple: KSeF does not cover most of the documents that pass through a firm. On top of that, the bill for credits can go up after April rather than down.
Changes in SaldeoSMART and KSeF, with our commentary
New features, KSeF rules, vendor campaigns and webinars. Every post names its source.
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· Commentary
KSeF correcting invoice: who approves it
A correction in KSeF is a separate document, linked to the original invoice. We cover who approves it in the workflow and what stays of the original.
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· Commentary
KSeF number recognition from scans and PDFs
SaldeoSMART reads the KSeF number off a scanned or PDF invoice automatically. We explain why that matters when the invoice is already in KSeF, and how we set it up for clients.
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· Commentary
KSeF permissions: who can have them, how we set them up
Who can hold KSeF permissions, and why a grant to one person differs from a grant to the firm. We cover how we set this up during implementation and where clients most often trip up.
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· Commentary
SaldeoSMART mobile app: new navigation and login
Version 1.57 of the SaldeoSMART mobile app changes login, navigation and the invoice form. We look at what this actually shortens in day to day phone work.
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· Commentary
SaldeoSMART: recent product updates, who they suit
Five updates SaldeoSMART shipped between January and September 2026: saved filters on two lists, a reworked document detail view, HEIC photos from an iPhone, and a rule for fixed suppliers. For each one we say who it suits.
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· Commentary
Document workflow system: how to choose, 6 questions
A feature list is not enough to choose by. Six questions from our talks before an implementation: from the number of documents to who approves when the approver is on holiday.
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· Commentary
Invoice change history in SaldeoSMART
SaldeoSMART's new invoice history shows who changed a document and when, before it goes to a client and to KSeF. We write up what it logs and what it does not replace.
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· Commentary
KSeF after six months: vendor numbers and our practice
KSeF invoice fetches grew sixfold in six months. We set the vendor numbers next to what we actually see at clients during implementations.
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· Commentary
KSeF token: no expiry date after all
The Ministry of Finance has dropped its plan to retire KSeF tokens after 2026. A token now works with no expiry date. We look at what this means for companies that already chose a token or a certificate.
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· Commentary
KSeF for microbusinesses from 2027: the 10,000 PLN limit
From 1 January 2027 KSeF covers the smallest businesses. The 10,000 PLN limit covers only invoices subject to the duty, not total revenue. We write up how we count it with clients and what we check before the deadline.
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· Commentary
What the document workflow webinar survey found
Long waits for approval, no visibility on stage, the wrong person: a SaldeoSMART webinar survey shows where documents get stuck. We add what we do about it at our clients.
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· Commentary
KSeF penalties: postponement announced, documents to tidy
The Ministry of Finance has announced postponing KSeF penalties to 31 December 2027, but no act has been passed. What the rules say today and which document routines pay off whatever the date.
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· Commentary
Payments in 2027: the KSeF number and ISO 20022
From 1 January 2027 the reference of a transfer paying a KSeF invoice has to carry the KSeF number, and in the first half of the year ELIXIR moves to ISO 20022. What follows.
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· Commentary
Does KSeF replace a document workflow in a company?
With every invoice landing in one place, the workflow is supposed to sort itself out. It doesn't: KSeF won't say who approves, and it leaves out contracts and foreign invoices.
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· Commentary
SaldeoSMART launches a new document workflow campaign
On 1 September SaldeoSMART launched a campaign about paper documents on the move. We show what we set up first: the document owner, the approval route, and one path for KSeF and a scan.
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